Bill of Export / Shipping Bill Submission on ASYCUDA World
Lesson Contents Overview
Learning Objectives
Comprehensive Technical GuidanceTextbook & Training SOP
1. The Architecture of ASYCUDA World
In Bangladesh, the ASYCUDA World Single Administrative Document (SAD) integrates three national government databases:
- Bangladesh Bank Foreign Exchange Dashboard: Automatically verifies the validity and unutilized balance of the declared EXP Form.
- National Board of Revenue (NBR) BIN Database: Validates factory VAT registration and active bond license status.
- Customs Risk Management Engine (RMS): Analyzes historical compliance to assign risk channels.
2. The 5-Step Electronic Filing Lifecycle
[ Step 1: C&F Operator Prepares Electronic SAD (Declaration Type EX-1) ]
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[ Step 2: System Validates EXP Form with Bangladesh Bank Server ]
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[ Step 3: Registration Number ("C-Number") Automatically Generated ]
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[ Step 4: Customs Risk Selectivity Assigns Processing Channel ]
- GREEN LANE ──> Automated Out of Charge (Zero Physical Check)
- YELLOW LANE ──> Document Scrutiny by Customs Appraiser
- RED LANE ──> Mandatory 100% Physical Carton Examination
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[ Step 5: Customs Revenue Officer Signs Digital "OUT OF CHARGE" Order ]3. Mandatory Box-by-Box Cross-Verification
- Box 31 (Packages & Description): Must match packing list carton counts and piece numbers exactly.
- Box 33 (Tariff HS Code): Must correspond with the exact 8-digit tariff code approved in the BGMEA/BKMEA Utilization Declaration (UD).
- Box 46 (Statistical Value in USD): Must match the FOB commercial invoice total.
Key ASYCUDA World Single Administrative Document (SAD) Boxes for RMG Exports
| Box No. | Field Name on SAD | Data Input Requirement | Verification Source Document |
|---|---|---|---|
| Box 1 | Declaration Model | "EX-1" (Direct Permanent Export) | Export Commercial Policy |
| Box 2 | Exporter (Beneficiary) | Factory 9-Digit BIN, Name & Address | Factory VAT Registration / ERC |
| Box 8 | Consignee / Buyer | Foreign Buyer Legal Name & Address | Master L/C Field 50 (Applicant) |
| Box 14 | Declarant / C&F Agent | C&F License Code & Company Name | Appointed C&F Agency License |
| Box 20 | Delivery Terms | Incoterm (e.g., FOB Chattogram) | Commercial Invoice |
| Box 33 | Commodity Code (HS Code) | 8-Digit Harmonized System Code | Customs Tariff Schedule |
| Box 44 | Attached Documents | EXP Number, UD Number & Date, Bond No | EXP Form & BGMEA UD Document |
Practical Commercial Flow
C&F Agent logs into ASYCUDA World (Station 301). Selects Model EX-1. Enters Exporter BIN #001234567-0101. Enters HS Code: 6109.10.00. Declares 15,000 pcs @ $3.20 = $48,000 USD. Links Bangladesh Bank EXP No: 2026-08-009124 and BGMEA UD #UD-2026-1049. System validates EXP balance and generates Bill of Export #C-90412. Customs Revenue Officer reviews and grants digital Out of Charge.
Factory Real-Life Scenario
Scenario: An ASYCUDA World submission was rejected because the C&F operator made a typo in the Bangladesh Bank EXP number, preventing the automated banking interface from validating.
Solution: Commercial Officer provided the original digital EXP confirmation sheet, and the C&F agent corrected the EXP number in Box 44 and re-submitted within 15 minutes.
Impact: Secured instant automated registration number.
Commercial Officer Best Practice
Always double-check that your C&F agent enters the exact 8-digit HS Code matching your UD and Commercial Invoice to prevent automatic transfer to the customs audit audit bay.
Top Beginner Mistakes to Avoid
- Declaring FOB value in BDT instead of foreign currency (USD/EUR) in ASYCUDA World.
- Mismatched gross weight between the electronic SAD submission and the weighbridge scale slip.
Important Commercial & Trade Terminology (2 Terms)
The official single administrative document (SAD) submitted to Customs declaring export cargo specifications, valuation, and regulatory approvals.
💡 Note: Assigned a "C-Number" upon registration.The formal final approval granted by a Customs Revenue Officer releasing goods from customs control for vessel/aircraft loading.
💡 Note: Permits physical port loading.Interview Preparation Questions & Answers (2 Questions)
Master these high-frequency interview questions for Commercial Officer, Merchandising, and Export Executive roles.
ASYCUDA World (Automated System for Customs Data) is an automated web-based customs management system developed by UNCTAD and implemented by the National Board of Revenue (NBR). C&F agents use it to electronically submit Bills of Export (Single Administrative Documents - SAD), attach regulatory certificates (EXP, UD, Bond), calculate trade statistics, and receive automated risk clearances.
Frequently Asked Questions (1 FAQs)
Clear, beginner-friendly answers to the most common questions about the Commercial Department.
Key Takeaways & Summary Points
Executive Lesson Summary
Flawless electronic data entry on ASYCUDA World ensures instant customs registration, automated risk clearances, and error-free export documentation records.
Lesson Downloads & SOP Templates
CBM and Container Loading: A Guide for Garment Shipment Planning
Comprehensive industry standard guide.
Read GuideHS 6109.10.00
T-shirts, singlets and other vests, knitted or crocheted, of cotton
View HS Code